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Washington University of St. Louis Senior Grant Specialist - Pediatrics Infectious Disease - 51850 in St. Louis, Missouri

Job Type/Schedule This position is full-time and works approximately 40 hours per week. Department Name/Job Location This position is in the Department of Pediatrics, Division of Infectious Diseases. The position is located at 4169 Laclede. This position is for the Medical School Campus. Essential Functions POSITION SUMMARY: The position will assist the Program Director and PI’s in all grant submissions, reporting, and fiscal oversight of multiple and complex funding sources. Responsible for assisting in the management of multiple complex grants to ensure compliance with all grant deliverables, including contract compliance and financial/invoice submission for Project ARK and The SPOT. Priorities for the position are to function as a member of leadership team in a proactive manner to: 1) identify key issues facing the program and create options to address; 2) relieve management of necessary administrative detail on projects; 3) coordinate work flow; 4) update and monitor tasks to ensure progress to deadlines; 5) take initiative in Director/Manager’s absence; 6) keep projects on schedule and 7) create/maintain a filing and procedures process and manual to ensure consistent performance of routines. PRIMARY DUTIES AND RESPONSIBILITIES: 1. Works with Program Director to compile and submit the entire grant according to established agency/university guidelines. Prepares and reviews all agency forms for submission. 2. Tracks receipt of orders and billing to the appropriate account, submits invoices, orders supplies, processes payments and monitors monthly expenses for Project ARK and The SPOT utilizing the Washington University School of Medicine Accounting System. 3. Identifies and collects potential grant applications/instructions for Program Director/PIs. 4. Serves as internal liaison and grant content representative, ensuring that all funds are set up in a timely manner; prepares any necessary project advances, no-cost extensions, and ensures that funds are carried forward as appropriate. 5. Performs complex troubleshooting error resolutions/solutions for grant submissions and financial reports. 6. Analyzes and prepares monthly financial reports on all grant accounts. Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds. Distributes/discusses with PIs and senior leadership. 7. Tracks and maintains online database of grants submitted, awarded, rejected, etc. 8. Organizes and determines proper action plans, including the oversight for advanced alerts to Program Director and PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc. 9. Closes grant accounts. Assists in preparation and submission of all final progress report and final inventory reports. 10. Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and other support). 11. Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests). 12. Updates grants lists monthly or when new fund numbers are received. 13. Organizes and maintains electronic and hard copy grant files. 14. Attends training sessions/seminars related to position. 15. Provides some reception and client greeting support to optimize delivery of client services. 16. Works with the Program Director to provide fund management and make any necessary budgetary changes. 17. Enters purchasing documents and provides guidance to staff on appropriate expenditures according to specific grant policies. Additional Duties: 1. Designs and implements reporting database for program to track services for billing purposes. Performs data gathering, analysis and reports for the program and forecasts anticipated annual expenses and program income. 2. Prepares, sends, and monitors invoices for services performed by grants. In addition, reconciles the service funds each month. 3. Assists in the preparation of all financial and summary information, including investigators, grants, publications and annual progress report and renewal. Required Qualifications Equivalent of a bachelor’s degree with five years of experience in accounting or related field plus experience in grants administration or nine years of combined education and related experience. Preferred Qualifications * Supervisory experience. * Demonstrated analytic skills. * Knowledge of AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc. * Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems. * Effective verbal, written, and interpersonal communication skills. Salary Range The hiring range for this position is $51,292 - $66,684 annually. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits This position is eligible for full-time benefits. Please click the following link to view a summary of benefits: https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7. Internal Applicant Instruction This position is grade G11. Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation. EOE Statement Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status. Job Title: Senior Grant Specialist - Pediatrics Infectious Disease - 51850 Job ID: 51850 Location: Medical School Full/Part Time: Full-Time Regular/Temporary: Regular