Washington University of St. Louis Grant Specialist II - Energy, Environmental & Chemical Engineering - 40646 in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 37.5 hours per week.

Department Name/Job Location

This position is in the Department of Energy, Environmental & Chemical Engineering in the School of Engineering & Applied Sciences at the Danforth Campus.

Essential Functions


The Grant Specialist II will manage pre and post award and payroll sourcing activities with minimal supervison/oversight.


  1. Identifies and collects potential grant applications/instructions for PIs. Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire proposal according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter Research Management System (RMS) documents on line, as needed. Organizes and maintains electronic and hard copy grant files. Tracks and maintains online database of proposals submitted, awarded, rejected, etc.
  2. Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
  3. Serves as internal liaison and grant content representative with OSRS grant and contract offices to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate. Provides complex troubleshooting error resolutions/solutions for fund profile setups and financial reports. Updates grants lists monthly or when new fund numbers are received.
  4. Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
  5. Identifies and assigns payroll to appropriate sources and enter directly into HRMS, with PI approval. Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies. Manages and monitors sponsored projects budgets and ensures appropriate and timely expenditures and reconciliation of funds.
  6. Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
  7. Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership. Obtains signatures and forwards grant/contract financial status reports to PI and senior leadership. Works with PIs to provide fund management and make any necessary budgetary changes. Monitors and works with PI to submit annual agency reports.
  8. Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
  9. Oversees and coordinates the proper transfer of PI grants and contracts into Wash U and to new institutions or new departments.
  10. Responsible for closure of sponsored projects accounts. Submits final progress report and invention statement (if applicable) to the appropriate agency.
  11. Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support.
  12. Attends training sessions/seminars related to position.
  13. Assists senior leadership with special projects as requested.
  14. Performs other duties as assigned.

Required Qualifications

Equivalent of Bachelor’s degree with 4 years of experience in accounting or related field plus experience in grants administration or 8 years of combined education and related experience.

Preferred Qualifications

Knowledge of RMS, SUBS, AIS, HRMS, Cognos, FOCUS, Adobe Acrobat, Microsoft Office, PC, agency guidelines, etc.

Salary Range

The hiring range for this position is $44,090 - $56,238 annually.


  • Retirement Savings Plan

  • 22 vacation days

  • 8 Paid Holidays

  • Sick Time

  • Tuition benefits for employee, spouse and dependent children

  • Free Metro Link/ Bus pass

  • Free Life Insurance

  • Health, Dental, Vision

  • Health Savings Accounts (HSA)

  • Long Term Disability Insurance

  • Flex Spending Plan

  • Other Benefits

Human Resources website (hr.wustl.edu)

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Grant Specialist II - Energy, Environmental & Chemical Engineering - 40646

Job ID: 40646

Location: Danforth - Main Campus

Full/Part Time: Full-Time

Regular/Temporary: Regular