Washington University of St. Louis Cell Biology and Physiology in St. Louis, Missouri

Job Type/Schedule

This position is full-time and works approximately 40 hours per week.

Department Name/Job Location

This position is in the Department of Cell Biology and Physiology. This position is for the Medical School Campus.

Essential Functions


Assists the Business Manager and the Department Chair in maintaining the goals and objectives of the department by managing the research administration and support functions of the department.


  1. Assists the Business manager in establishing departmental policies and procedures. Recommends and participates in development and implementation of decisions, policies & procedures; identify and implement best practices and innovations.
  2. Manages research administration for the department:
  3. Assist faculty with the preparation and development of grant budgets.
  4. Submit applications via S2S, Adobe Forms, ASSIST, proposalCentral, etc.
  5. Responsible for reviewing for accuracy and submitting application by agency deadline.
  6. Responsible for grant set up by ensuring all funds are set up in a timely manner, prepare necessary project advances, no cost extensions, allocations, subawards, carry forward, etc.
  7. Monitor and analyze grant budgets ensuring appropriate and timely expenditures and reconciliation of funds at close-out.
  8. Work with PIs to provide fund management and make necessary budgetary changes.
  9. Proactively notify PIs of agency requirements and deliverables, e.g., JIT, progress and final reports.
  10. Responsible for communicating and administering all changes in grant policies and procedures to faculty and staff.
  11. Maintain database of grants planned, submitted, awarded, rejected, etc.
  12. Organize and maintain grant files.
  13. Provide internal and external requests for grant-related information, e.g., effort confirmation and salary information, biosketches, IRB and IACUC protocols, other support, etc.
  14. Serves as liaison in matters relating to research activities between the Department and School of Medicine, University, outside agencies and collaborative institutions.
  15. Composes correspondence of moderate to high complexity to granting agencies, e.g., inquiries, carry forward requests, no cost extensions, equipment requests, etc.
  16. Notifies Business Manager of personnel sourcing changes on research grants.
  17. Trainee Management:
  18. Serve as Program Manager for T32 training grant, appoint trainees via xTrain, develop procedures, monitor spending, etc.
  19. Maintain updated list of current and past trainees.
  20. Provide trainee information to other departments.
  21. Attends meetings and conferences and participates in various departmental and university committees.
  22. Serve as backup for approvals, job and sourcing changes, payroll, seminar series, faculty recruitment, etc. Backup to the Department of Biochemistry on grant submissions.
  23. Organize and plan special department events: retreat, holiday party, Erlanger-Gasser lecture, retirement parties, etc.
  24. Completes special projects as assigned.

Required Qualifications

Equivalent of Bachelor’s degree with 6 years of experience in accounting or related field including a minimum of 2 years of experience in grants administration or 10 years of combined education and related experience.

Preferred Qualifications

  • Supervisory experience highly preferred.
  • Accounting experience and familiarity with Grants and University systems preferred.
  • Ability to effectively exercise diplomacy, discretion and independent judgment in decision making process, planning, conversing and controlling the management of the department.
  • Ability to maintain a professional demeanor in dealing with administrative and clerical personnel as well as with physicians and contacts at other institutions.
  • Ability to plan, organize, direct people, control resources and think creatively.
  • Excellent oral and written communication skills necessary.
  • Working knowledge of finance, accounting, computers and human resources procedures.

Salary Range

The hiring range for this position is $55,370 - $71,968 annually.


  • Retirement Savings Plan

  • 22 vacation days

  • 8 Paid Holidays

  • Sick Time

  • Tuition benefits for employee, spouse and dependent children

  • Free Metro Link/ Bus pass

  • Free Life Insurance

  • Health, Dental, Vision

  • Health Savings Accounts (HSA)

  • Long Term Disability Insurance

  • Flex Spending Plan

  • Other Benefits

Med School HR website (medschoolhr.wustl.edu)

EOE Statement

Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.

Job Title: Research Administrator - Cell Biology and Physiology - 42087

Job ID: 42087

Location: Medical School

Full/Part Time: Full-Time

Regular/Temporary: Regular